FRIDAY HR FAQS – First Aid at work – What do I need to do?

First aid at work is a very important element of ensuring compliance with your duty of care as an employer in regards to Health & Safety. While of course we hope it is never needed, you must consider the risks your employees may be exposed to while carrying out their duties to prevent any accidents, and if they do occur, are well prepared and able to deal with them.

As an employer, you are legally required to take care of your employees should they become ill or have an accident while at work. Having trained first aiders could make the difference in preventing minor incidents becoming major ones. The Health and Safety (First Aid) Regulations 1981, state that employers should provide adequate and appropriate equipment and enough trained first aiders to help injured or ill employees.

The rules and regulations surrounding first aid at work can be confusing and perhaps a little vague, so we have put together the basics to help you understand what is needed, to meet you obligations as an employer.

Firstly you must assess the first aid needs based on the nature of your business and provide adequate equipment and appropriate training. So, start off by considering what are the potential health and safety risks within the business, in order to decide what needs to be put in place. For example, the number of employees, the nature of the work carried out, the layout of the office/site environment, whether any employees have any existing medical conditions or disabilities that need special consideration?, whether employees travel for work?, out of hours working/shift work, whether you have a high number of visitors to the site?

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Also consider practicalities, for example, if you decide to have one first aider, would all shifts be covered? and what happens if the appointed person is off sick or on holiday?

Businesses which are considered small low risk environments, may decide they only need to have a first aid box and someone responsible for stocking this, recording accidents and calling the emergency services if necessary.  Whereas larger or higher risk environments such as a factory or construction site, where there are greater health and safety risks, at least one fully trained first aider would be required. All first aid arrangements put in place must be communicated to employees.

We would recommend keeping a record of this risk assessment, to prove you have duly considered all risks and made a judgement on the provision for first aid within the workplace.

Once you have a risk assessment completed, you can decide how many first aiders are needed. As mentioned, there is no right or wrong answer by law, but it needs to be ‘adequate and appropriate’, but what does that mean?! This can be open to interpretation, but we would recommend as a guide that for low risk companies with 5 to 50 employees, you have at least one person formally trained in first aid, holding an Emergency First Aid at Work certificate, then another first aider per 50 additional employees. Under 5 employees, you should at least have an appointed person to take responsibility of first aid at work, they may not be first aid trained, but they will be responsible for ensuring the first aid box is fully stocked and calling the emergency services if required if an accident occurs.

First aid training is readily available from a variety of providers and locations, if you would like to have a discussion on how to implement it in your business, get in touch:+44 203 538 5311 or email: hello@hrrevolution.co.uk or visit www.hrrevolution.co.uk where our expert CIPD HR professionals are waiting to help you with any questions you may have.

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How to improve your HR practices by the end of the year…

Ok business owners it’s now the final quarter of 2018! if you still have some goals that you haven’t quite achieved, now’s the time to do it and make that final push.  It’s also time to look back and see over the year and work out your wins, losses and what needs to be done differently in 2019!!

When you are reflecting on the year make sure that you don’t forget to factor in your people practices and how they have performed over the last 12 months.  Of course we know that most HR challenges can’t just be achieved overnight, however, that doesn’t mean you can’t act now to make positive and noticeable changes.

We outline/suggest a few ways in which you can take control and start making changes before 31 December.

Make a plan for 2019

You may be looking at what is needed to be done around the Christmas period, maybe recruiting temporary employees or tying up any loose ends an that is great.  But what about the bigger picture, will you be facing any challenges it the coming months?, are there any opportunities you can look at to help you meet your wider strategic goals?

Planning or having a plan will help to put your mind at ease that you have thought about things and hopefully not be faced with any nasty surprises.

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How compliant are your legislative changes?

I’m sure you would like to say that you are fully compliant, but when it comes down to it are you absolutely positive that you’re doing everything you should be?

We understand that the day-to-day complexities of running a business can sometimes get in the way, but if you haven’t done everything that’s required of you, you could be leaving yourself very vulnerable to problems in the future.

Do you need an HR audit?

Keeping on top of everything people orientated as your business grows can be a daunting process, but it need not be and as an early Christmas present why don’t you benefit from an having an experienced HR professional come in and assess what is working and what needs to be improved.

By having an end-of-year HR audit HR Revolution can help, let us carry out a HR healthcheck on your company and assess what’s working and what needs to be improved, this could be just what you need to make sure that you end the year on a high note and put practical steps in place to raise your game.

If you like to book an HR audit or need any HR advice please do get in touch:+44 203 538 5311 or email: talent@hrrevolution.co.uk or visit www.hrrevolution.co.uk where our expert CIPD HR professionals are waiting to help you with any questions you may have.

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Our new website has launched…

We are excited to announce our new and improved website has been launched…

We’ve listened to our clients and customers and made some key changes.

We our proud that we take an innovative approach to HR, cutting through the industry jargon to help make a real difference to any business, by providing excellent HR consultancy and HR support.

We know HR can be a scary prospect for businesses both big and small and there is a lot to take in.  However we ask questions that other HR consultancies don’t, because we want to make a positive impact on your business and understand your people, by providing excellent HR and Talent services in the form of employee documentation, support, management and advice regarding employment queries and processes.

Come and take a look:

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might be interested in then please give us a call on: +44 203 538 5311 or email: hello@hrrevolution.co.uk or visit www.hrrevolution.co.uk where our expert CIPD HR professionals are waiting to help you with any questions you may have.

HR Revolution; supporting you, your employees AND your business.

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FRIDAY HR FAQS – What are the implications of AI in talent management?

The rise of artificial intelligence (AI) within the HR sector and its ability to transform the way we interact with candidates and employees is a topic of interest for many businesses.

Recent surveys have revealed the buzz around AI and it’s potential to change HR practices. An IBM survey revealed that almost half of employers believe AI would transform their talent acquisition capabilities as well as transform their payroll and benefits administration.

Businesses are using AI technologies to reduce costs and save time when it comes to their HR – and talent management is an area that AI promises innovation for.

Recruitment is traditionally a labour and time intensive process and can cost your business thousands in recruitment fees and HR salaries when you total all of the time invested in the process.

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AI presents a way to streamline a business’s approach to talent management and to bolster their understanding of talent pools and existing teams, helping businesses to find their next employee and nurture them once they’re onboard.

We’ve explored some of the talent management areas that AI is impacting upon, as well as the potential downsides that the AI trend could have upon candidates and employers alike.

1. Automate candidate screening

AI can be used to reduce the time businesses spend finding the right employee by automating the process and providing more rigorous selection methods that filter out unsuitable CVs before a shortlist reaches the hiring manager.

2. Candidate assessment

AI software is changing the candidate assessment stage by combining techniques such as digital video and overlapping this with predicative analysis, thereby allowing the hiring manager to gain a data-driven understanding of the candidate’s suitability.

3. Skills matching

An applicant’s skill-sets, personality traits, and salary preferences can all be determined by an AI enhanced application system. Similarly, AI is also reinventing the traditional personality test and can produce a ‘score’ which candidates can publicise on their CV so that hiring managers can quickly assess their suitability.

4. Reduce human error

Human error is an inevitability of traditional talent management approaches and one that AI is supposedly able to eradicate completely, whilst also speeding up the process of collecting and compiling candidate and employee data.

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5. Employee onboarding

Ensuring your new hire is regularly contacted throughout the onboarding process can now be overseen by a bot, meaning that tasks such as document collating through to answering employee questions can all be relived of HR teams and carried out by AI powered virtual assistants.

6. Customise training

Once your new team member is onboard it’s vital that they remain engaged. Businesses are using AI to provide the right training for employees by creating a needs-based learning experience using learning data.

7. Entrenching biases

There are concerns that AI designed to enhance talent management could instead serve to perpetuate established biases within hiring and promotions – a very real concern when you consider that AI is a software which will inevitably be infiltrated by the biases of those who set it up.

8. Lack of humanisation

A lack of human interaction throughout the people management process due to the rise of automation is a concern for many within the HR sector. Nothing can compare to a human touch when it comes to talent management, and so while the transactional elements of the process can be enhanced by AI, businesses will need to work hard not to overlook the importance of human interaction – and hopefully in time come to realise it’s ever growing importance.

If you need any HR advice or guidance, please get in touch:+44 203 538 5311 or email: hello@hrrevolution.co.uk or visit www.hrrevolution.co.uk where our expert CIPD HR professionals are waiting to help you with any questions you may have.

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The UKs 10 most irritating office habits

In a recent UK survey, employees were asked to list what the most irritating habits of their co-workers were, while some of the findings might surprise you, are there any of them that you are guilty of?

In reverse order…

10. Wearing the same clothes – what does this say to your bosses? could you be giving the impression that you don’t care about your appearance?

9. Cooking smelly foods – be mindful of what you bring in to the office to microwave, fish and eggs not being the best choice for lunch!

8. Smelling of cigarettes – if you do smoke – why not pop a mint in after having a cigarette break.

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7. Talking loudly on the phone – you could take calls in a meeting room or corridor, or lower your voice if you need to stay at your desk.

6. Staying in the toilet too long – don’t be seen a time waster, only go to the loo when you really need too!

5. Interrupting when people are speaking – implement the ’10 second rule’, listen and wait before you speak.

4. Messy desks – keep your work area clutter-free – get a desk organiser, filing tray…anything that helps you get organised.

3. Not washing up – don’t expect somebody else to do it for you,  it should go without saying that you do your own washing up.

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2. Ignoring emails – this is unprofessional, if you’re overwhelmed by the amount of emails you receive, allocate a particular time each day to deal with your inbox instead of dipping in and out and not actually achieving anything.

1. Offensive body odour – top of the list and this is a difficult one to deal with, as you might not notice it yourself, but wearing clean clothes and showering daily will help.

Can you think of any other annoying habits that weren’t listed, we’d love to hear them, why not comment below?

If you need any HR advice or guidance, please get in touch:+44 203 538 5311 or email: hello@hrrevolution.co.uk or visit www.hrrevolution.co.uk where our expert CIPD HR professionals are waiting to help you with any questions you may have.

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HR disaster? HR Revolution can help

You might not be surprised to hear that at HR Revolution high percentage of the enquiries we receive are from businesses who are experiencing what they consider to be ‘a bit of a disaster’, to say the least.

Sometimes, it’s that productivity levels have slumped to the extent that they can’t fulfill their agreements with customers and clients and occasionally, it’s because they’re facing a tribunal.

But often it is relations with employees that have spiraled out of control and they’re not quite sure what to do for the best.

Most businesses recognise that they can’t fix these problems on their own, and they then draft in expert help, this being a sensible course of action.  As good as HR consultant’s are at helping you to sort your people issues, we don’t have a magic wand.

Of course we can help you to create a plan that’s going to give you the best chances of navigating your way out of a tricky situation and make sure that you’re acting on the right side of the law, and your next steps minimise the potential of any long-lasting damage to your business.

But prevention is always better than cure.

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Consider this…

Right now, are there any issues that are bubbling away beneath the surface of your business?  Do you worry that you’re only one mismanaged situation away from landing yourself in hot water?

In so many businesses, the answer here is a very firm YES… Regardless of whether or not you’re willing to admit it.

If so, then don’t wait until the proverbial hits the wall before you do something about it.

Fixing issues before they spiral out of control is going to save you a whole load of time, money, and hassle in the longer term.

Don’t put your business at unnecessary risk.

That’s where HR Revolution can help, we have different HR solutions to help businesses whatever the budget, give us a call today and we can arrange to carry out a no-obligation review get in touch: +44 203 538 5311 or email: hello@hrrevolution.co.uk or visit www.hrrevolution.co.uk  where our expert CIPD HR professionals are waiting to help you with any questions you may have.

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Don’t forget about HR

When many of us think about companies that have made big HR mistakes, we’re quick to jump to the assumption that it’s all the fault of greedy bosses who are more interested in lining their own pockets than doing the right thing by their loyal employees.

Mistakes with administrative processes that result in employees receiving their wages far later than expected.

Employees forced to give up their holiday entitlement because of a last-minute crisis.

Disgruntled employees who are vocal about their negative experiences at work.

The list goes on and there’s no smoke without fire right?

Not always.

Employment legislation exists for a reason, and for the greater good. As an employer, you have a responsibility to make sure that you’re compliant and you’re implementing the best working practices to create an environment that’s fair and nurturing for your employees.

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However, mistakes can happen, and even the most dedicated and ethical employers can find themselves facing extremely difficult circumstances.

When your business is growing fast, and you have a million and one things to balance, you can take your eye off the ball. You can overlook important details. And you can find yourself facing circumstances that you never imagined, but which can put your entire business in jeopardy.

So at this stage, it is imperative what you do next and how you decide to put things right.

If you’re worried that there could be an HR nightmare on the horizon, then we can help. We can assess your current circumstances, and help you to create an action plan that gets things back on the right track as quickly as possible, with the least amount of fuss.

We’re not here to judge – we’re passionate about getting things right, and we understand the challenges that you’re facing. Get in touch: +44 203 538 5311 or email: hello@hrrevolution.co.uk or visit www.hrrevolution.co.uk  where our expert CIPD HR professionals are waiting to help you with any questions you may have.

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FRIDAY HR FAQS – Can I make someone redundant on Maternity Leave?

There is a common misconception you can’t make someone on maternity leave redundant. While it is possible, you should always exercise caution as it is likely to be risky and should only be used as a last resort.

To begin you must ensure that the redundancy is lawful and genuine under these three qualifying reasons:

  • when the business closes down either temporarily or permanently;
  • when the business moves and the employee cannot get to the new place of work;
  • when fewer employees are required for existing work.

If the redundancy qualifies under any of the above, then you must make sure you follow the correct process.

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Under the Equality Act 2010, it is unlawful to disadvantage someone because of their pregnancy and maternity leave and they have protected employment rights regardless of their length of service. This essentially means that their pregnancy or maternity should have no effect on your decision to make the individual redundant and the full redundancy process should be followed. Just because you have managed without someone on maternity leave by distributing their work is also not a valid reason to make them redundant and likely to be classed as unfair dismissal. That said if there is a genuine reason for the redundancy decision that would have been exactly the same if they weren’t pregnant (i.e. their pregnancy or maternity has no bearing on your decision – and you can prove it) you can terminate their employment fairly, as long as you have followed the proper process and are able to prove their maternity or pregnancy has not disadvantaged them if they made a claim.

The redundancy process for these employees includes:

  • Ensuring employees on maternity leave are kept up to date with any Company announcements while they are off.
  • Consulting with employees on maternity leave who are at risk  – redundancy with failure to consult would be classed as unfair dismissal.
  • Selecting those employees for redundancy fairly.
  • Ensuring their notice period and any accrued holiday are paid.
  • Ensure that anyone on maternity has preference for any suitable alternative roles that maybe available.

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If there are multiple people to select from, there would need to be a very clear reason why someone on maternity leave was made redundant over an employee who wasn’t.

HR Revolution would highly recommend that you don’t pick someone on maternity leave or pregnant unless there is a very clear reason for doing this. If there are alternative available roles that are suitable then someone on maternity leave should get preference to minimise any risk of unfair dismissal.

It is also worth noting that if an employee is on maternity leave or pregnant and is made redundant after the 15th week before their due date, they will still be entitled to their full 39 weeks SMP.

Always seek advice before making someone who is pregnant or on maternity leave redundant, HR Revolution can guide you seamlessly through the process to ensure you do not put yourself at risk of an unfair dismissal claim!

Give us a call on: +44 203 538 5311 or email: hello@hrrevolution.co.uk or visit www.hrrevolution.co.uk where our expert CIPD HR professionals are waiting to help you with any questions you may have.

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FRIDAY HR FAQs – How can you as an employer promote gender equality in your business?

Gender equality is a very hot topic at the moment and will be for many months if not years to come especially with big national companies such as the BBC failing to fulfill their responsibilities to promote it.  Also with many employees now increasingly looking for it in their own workplace, how can you make sure you are meeting their expectations?

1. Have fair recruitment policies

When recruiting for a role, it is important to make sure that your job adverts don’t include anything that might alienate potential applicants. This could mean including gendered language such as ‘salesman’ or ‘Barmaid’. Instead make sure that your Job Description is objective and focuses on the specific qualifications and skills required for the person to fill the role.

Similarly at interview stage it is important for hiring managers to be trained in equal opportunities, diversity, interview skills and avoiding unconscious bias. Ensure they understand your selection criteria and they don’t ask questions which may come across as biased.

2. Introduce Remote and Flexible working

In today’s digital world, remote working is becoming more acceptable and parents can enjoy the benefits of working whilst also being able to support with childcare. This way of working is a great way of showing your employees that you understand it is difficult to balance a career and children at the same time e.g. allowing flexible working hours for those who need to leave earlier for the school run etc.

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Diverse friends holding checkmark icons

3. Assist with child support and incentivise Paternity Leave

As a business owner you could consider helping to pay for child support and elderly care or ensure you have a set of family friendly policies in place for employees when your employees need extra support. Or you could look into incentivising paternity leave for dads, if fathers have additional paternity leave, this allows them to have some valued bonding time with their newborns, whilst allowing mothers to take less time off work.

4. Be transparent about pay

It is also a good idea to explain how your business determines salaries and pay increases from the outset and ensure that promotions and rewards are fair. As a business owner, you must make sure that these are not in favour of male employees or those that are able to work over and above the standard business hours, so that everyone has a fair chance of receiving a promotion, reward, or salary increase.

By promoting an equal and positive work environment that rewards those who do their role well; your employees will see that working within your company supports their lifestyle and you will ultimately gain their loyalty.

If you need any HR advice or guidance, please get in touch: +44 203 538 5311 or email: hello@hrrevolution.co.uk or visit www.hrrevolution.co.uk where our expert CIPD HR professionals are waiting to help you with any questions you may have.

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Why SMEs need to invest in HR now…

An interview with Silicon Valley investor Marc Andreessen in Business Insider this week has revealed what all HR consultancies know too well; setting up your HR function should be a priority and failing to do so can lead to almost certain catastrophe for your business.

This advice is particularly pertinent for startups, who are known for their focus on revenue generation and encouraging their teams to work long hours to reach their financial goals.

Andreessen has made many large investments into businesses within the technology industry – one of the most popular sectors for startups – so we know his advice will be based on high-profile experience with the likes of Facebook, Twitter and Pinterest.

He specifically advises that companies should look to hire a HR leader when it has somewhere between 50 and 150 employees. Sound advice we can definitely vouch for and which should be taken on board by any company hoping to see not only their revenue grow but their team develop and remain motivated.

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“Most new startups don’t have a designated HR manager, and most CEOs lack the proper HR training. Instead, they rely on the company’s grandiose vision or founder’s social skills to compensate for the lack of basic procedures.

“That typically works well enough the first few months, and then the dust begins to settle, and operational holes become evident.”

The advice from Andreessen on the importance of setting-up your HR function is clear – do it before it’s too late. Focus on creating a robust onboarding process, be transparent with your team about the hard work they will be expected to put in and don’t overlook their development.

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Outsourcing your HR function means you can pick and choose the elements you need, such as support with recruitment, legal documents and ongoing support for your team.

Ultimately a business that prioritises its revenue over its people will end up with neither, so biting the bullet and investing in HR will safeguard not only your employees but your overall business functionality.

HR Revolution provide a fully outsourced solution for businesses of all sizes and sectors. We have hands on experience working with pioneering London-based startups to support their business leaders and ensure they are meeting all of the legal requirements for their team.

Give us a call: +44 203 538 5311 or email: hello@hrrevolution.co.uk or visit www.hrrevolution.co.uk  where our expert CIPD HR professionals are waiting to help you with any questions you may have.

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