How to calculate part-time holiday entitlement

Currently in the UK there are more than eight and a half million people working part-time, so if you are an employer who has part-time employees you need to make sure that they benefit from bank holiday leave, even if they don’t work on bank holidays.

So read on for some advice on how to ensure you don’t disadvantage your part-time workers and keep on top of your legal requirements.

For all employees, the minimum statutory holiday entitlement by law is 5.6 weeks, bank holidays included, which companies are not obliged to give as paid leave, however most companies choose to include them as part of the annual leave entitlement.

For part-time employees, the same applies, minimum statutory leave is 5.6 weeks, but how do you work in the bank holidays? and what if any employees don’t work Mondays or Fridays when bank holidays normally fall?

part time holiday entitlement 2 - outsourced hr - hr revolution

Most of the UK’s bank holidays do fall on a Monday or Friday so in companies that give paid bank holidays, and where part-time employees don’t usually work on these days, those part-time employees would end up receiving proportionately fewer days’ leave than their full-time colleagues.

To prevent this inequality, many companies give their part-time employees a pro-rated bank holiday allowance. This is calculated based on the number of hours worked, regardless of the days that are worked and irrespective of whether or not they would be bank holidays.

Let’s take an example of a company where the full-time employees get eight bank holidays, there are usually 8 bank holidays per year in England and Wales, as paid leave on top of their normal allowance. They work five days a week for a total of 40 hours, so are effectively receiving 64 hours of bank holiday leave (8 days x 8 hours = 64 hours).

To pro-rata this for a part-time employee working two days a week, the company would give 25.6 hours of bank holiday leave. That’s calculated as: 16 hours worked per week/40 hours maximum working time per week x 64 hours of bank holiday leave.

This bank holiday entitlement for part-time workers calculator breaks it down step by step for you into a formula:

(number of hours worked per week/number of hours in a full-time week) x (number of bank holidays x hours per working day).

Part-time holiday allowance - hr revolution - outsourced hr

This does cause minor issues in that you may end up with part-time employees working parts of days. In the example above, the 25.6 hours would be rounded up to 26 hours, which for an eight hour day is three and a quarter days. Taking a quarter-day holiday – or two hours in this case – is sometimes difficult for a company to administer.

If the part-time worker is due to work on a bank holiday, then they would need to book it as holiday as normal and it would come out of their total holiday entitlement.

You don’t need to follow this method to calculate bank holiday for your part-time workers,  there are other options such as calculating in days etc but you must ensure they are consistent and fair and that both their part-time and full-time workers are treated equally.

If calculating annual leave is something you struggle with, you are not alone and we can help! HR Revolution have the perfect solution for you in the form of breatheHR, easy to use HR software, which has a holiday allowance calculator perfect for working out part-time employee allowances.

It is always prudent to get HR advice when calculating holiday, so if you have any questions, please get in touch with us to find out more:+44 203 538 5311 or email: hello@hrrevolution.co.uk or visit www.hrrevolution.co.uk where our expert CIPD HR professionals are waiting to help you with any questions you may have.

HR Revolution; supporting you, your employees AND your business.

HR Blogger

How to plan for the Summer holidays

The school summer holiday’s are nearly upon us, when all across the country, teachers are breathing a sigh of relief and getting ready to wind down.  However the opposite is true for working parents who will be worrying how they’ll balance childcare responsibilities for the next 6 weeks.

The bottom line here is clear. When the kids are off school, either due to organised breaks throughout the academic year, or because of other factors, it can have a big impact on business. As an employer, it definitely pays to take a proactive approach. Here, we share our advice and guidance for managing the associated challenges effectively.

Have a more flexible approach

Giving your employees more flexibility can help to ensure that an appropriate balance is struck. Consider whether you could offer your team members the opportunity to work from home, or slightly alter their hours during the summer holidays.

When most people think of flexible working, they think of arrangements like the above, and it’s true that these can really help. Don’t be scared to get a little more creative though and think outside of the box. Many businesses have successfully offered term-time only contracts for employees who are balancing their careers with caring responsibilities.

Be prepared for an influx of holiday requests

At this time of year, many of us are tempted by the prospect of booking a last-minute getaway. We all like a bit of sun and sand, but when your employees are planning a mass exodus, the situation can turn into a major headache. Remember that giving priority to employees with children could be discriminatory.HR passion - outsourced hr - hr revolutionIf you feel like you’re struggling to manage holiday requests, it might be time to implement a more robust system, take a look at breatheHR which can help you organise stress free employee holiday management. It can ensure that your processes are fair and equal, and that you’re fully prepared for the challenges that the summer period can bring.

Take the time to plan

Many workplaces experience a bit of a lull during the summer months. Employees are away on holiday, they’re thinking about spending time with the kids, and you might find yourself slipping into the trap of letting the time just pass you by. Instead of going down this route, take the opportunity to get your leadership team together and focus on where you’re going.

What are your priorities for the second half of the year? What challenges do you need to overcome? Are there any opportunities that exist that you aren’t tapping into? A little planning can go a long way.

If the summer season is beginning to cause HR headaches in your business, get in touch with HR Revolution and let us help you get things back on the right track and stop any minor issues escalating into something more serious.

Why not get in touch: +44 203 538 5311 or email: hello@hrrevolution.co.uk or visit www.hrrevolution.co.uk  where our expert CIPD HR professionals are waiting to help you with any questions you may have.

HR Revolution; supporting you, your employees AND your business.

HR Blogger

 

 

Don’t let Summer impact productivity…

Well the holiday season is well and truly underway and workers across the country are looking forward to a bit of well-deserved time away from their desks, or maybe they have just returned from holiday and their heads are still on a sandy beach somewhere sipping margaritas!

However, whilst many people will be worrying about how much they can squeeze into their luggage allowance and whether last year’s swimwear still fits, many business owners will have more pressing concerns;  how to ensure that the summer season doesn’t have a negative impact on productivity?

As always, we’re here to help with some practical suggestions. Read on to find out more about what you can do to ensure that you’re doing all you can to avoid any problems.

Organise the holiday rota in advance

If you find yourself in a situation whereby 50% of your employees are off at the same time, it’s quite likely that you’re going to run into difficulties and those employees who are in the office will be struggling to cover their teammates’ absences and keep up with demand.  We have just the software to help with this, breathhr, simplify and automate your people management, to find out more click here.

why your business needs hr2- hr revolution - outsourced hr

Obviously, it might be a bit late to get this sorted out for this year, but it’s definitely worth taking the time to think about how you’ll approach the working calendar next summer. As well, it won’t be long before you’ll have to start thinking about how you’ll manage your employees over the Christmas period, so you can probably take away some very important lessons.

Bring the summer feeling to your office

When the weather’s warmer and there are – let’s face it – many other things that your employees would rather be doing than sitting in the office, it could be worthwhile to think about how you can raise spirits and inject a bit of oomph back into proceedings. If some members of staff are away on holiday, you can ensure that those who are left behind aren’t feeling deflated and demotivated.

Your approach here needn’t cost you a fortune, and there are many options for you to choose from. Could you get in touch with a local ice cream seller and have them come round your workplace with some cool treats, paid for by you? Could you contact a nearby personal trainer and ask them to lead an outdoor workout for your employees? Small gestures can make a big difference difference.

Want to improve your HR practices by the end of the year 1 - HR Revolution - Outsourced HR

Give your HR processes an overhaul

It’s natural that there will be certain times of the year when you notice a change in productivity. Sometimes, slight fluctuations are unavoidable, and you need to simply do all you can to minimise the impact. If reduced productivity has become a longstanding problem though, it’s time to address the reasons why, and do something about it.

Your people processes and procedures will often provide you with clues, and they can also be the remedy. Is your business suffering as a result of poor management practices? Are you using outdated systems? Are your employees dissatisfied with certain aspects of their roles, or the way in which the business is being operated?

An overall HR health-check/Audit could be exactly what you need to start making some positive changes. We’d be delighted to have an initial chat with you about how we could help, give HR Revolution a call: +44 203 538 5311 or email: hello@hrrevolution.co.uk or visit www.hrrevolution.co.uk  where our expert CIPD HR professionals are waiting to help you with any questions you may have.

HR Revolution; supporting you, your employees AND your business.

HR Blogger

Don’t lose track of who’s in and out of the office this summer…

HR Revolution are a gold partner of breatheHR and we couldn’t be happier to recommend them, we love their HRIS software and our clients love it too.  However, this isn’t a sales pitch we want to show you how easy it can be for you to manage who’s in and out of the office over the summer period when the workforce tends to be at minimum strength.

Running a busy office is timely enough without having to check spreadsheets for who’s in and who’s due to go off, can you approve holiday? is your system up to date? well why not let technology to do the leg work for you!

Just for the holiday season alone, here’s how breatheHR can help:

Holiday Booking

Most HR Managers agree that holiday booking is the most time consuming aspect of people management unless it is fully automated. Employees can request holidays online at any time through the website or an app.

Holiday Approval

The approval process needs to be quick and easy too. With breatheHR the line Manager (or approver) receives an email with the holiday request, they can easily compare the request with the calendar of all their teams holidays as well as synchronising holidays through to Outlook or Google calendars.

Holiday Allowance

Not sure how much leave an employee has left to take? Well how about a reliable holiday allowance calculator for dummies. You just choose the holiday rules that apply for each employee (you can have as many as you like) for example full or part time in days or hours and it does it for you, you’ll even find the bank holidays are already in the system. At any time the employee, manager, or HR user can check how much holiday has been taken and how much is available to take.

This cloud based HR System can do so much more than just organise holidays for you, there’s sickness, appraisals, expenses, employee data review and much more.

The best part, if you don’t have time to input all the data to get you started, HR Revolution can do it for you call +44 203 538 5311 or email: info@hrrevolution.co.uk

HR Revolution – www.hrrevolution.co.uk

 

 

Have you taken your annual leave?

Annual leave is a benefit all employees receive. In the UK, the typical allocation is around 28 days, during which we’re encouraged to leave our work and focus on relaxing and rejuvenating.

However, we seem to be forgetting to take annual leave!! Reports suggest that only 1 in 3 of us actually takes our full annual leave allocation each year. Here, we’ll explore the benefits of annual leave and why it’s important to take yours.

The benefits of annual leave

There are many benefits to taking annual leave. These include:

  • Health
  • Stress relief
  • Productivity
  • Trust

Health benefits

Taking time away from the business gives our bodies and minds the chance to realign. It’s our opportunity to relax, away from the pressures of our day job, and to focus on other areas of our lives that also make us happy, such as friends and family.

Much like sleep helps our bodies rejuvenate, annual leave is an important part of our year and one of very few chances we get to truly forget about work.

This in turn relieves stress. We delegate tasks to our colleagues while we’re away, which means the period prior to annual leave is usually one in which we complete tasks and re-prioritise. This helps us to focus and clear our minds, bringing our levels of stress down.

Productivity

When we work constantly, our bodies are prone to burn out. This is where we’ve worked hard for so long, we simply can’t do it anymore.

Time out of the office gives you chance to relieve that stress and think about things in a more positive manner, with clarity to help you work more productively and effectively.

Encouraging your employees to use their annual leave can also reduce the number of sick days taken each year, which has a tangible impact on your bottom line.

Building trust

It’s important we show our colleagues that we trust them with our work, and that we can rely on them to do a great job in our absence. Taking annual leave, especially if you’re more senior in a business, tells your colleagues that you do trust them and gives them the chance to develop professionally too.

Top tips for annual leave

Follow these tips to make the most of your annual leave time:

  1. Set an out of office response that gives people an alternative contact during your absence
  2. Turn off your email notifications and work phone so you can relax and forget about your day job
  3. Delegate work in advance so your colleagues have chance to ask questions of you before you leave

Time for a break?

Many companies are implementing initiatives to make working life more flexible. But despite that, we’re still failing to even take our full annual leave allocation.

It’s important that we lead the way in ensuring we take the holiday we deserve and that we make the most of that time. It is good to remember that the business won’t fall apart just because you’ve been away for a few days!  Happy holidays…

HR Revolution is a gold partner of breatheHR, a cloud-based HR employee software that is a straightforward and intuitive system that you and your team will love. You will be able to see your employees holiday allocations easily, so you can see who needs a little nudge to take a day off!

If you would like to discuss any HR issues, please give HR Revolution a call we’d love to help, call us on +44 203 538 5311 or email: info@hrrevolution.co.uk

HR Revolution – www.hrrevolution.co.uk

 

Handling the Summer productivity slump…

Yes it’s Summer, holidays are being booked, the weather is hot, hot, hot, and workers all across the country are looking forward to a bit of well-deserved time away from their desks.

But whilst many people will be worrying about how much they can squeeze into their luggage allowance and whether last year’s swimwear still fits, many business owners will have a more pressing concern. As temperatures start to rise, and they certainly have this year!!! how do you ensure that the summer season doesn’t have a negative impact on productivity?

As always, we’re here to help with some practical suggestions. Read on to find out more about what yothe time to think about how you’ll approach the working calendar next summer. As well, it won’t be long before you’ll have to start thinking about how you’ll manage your staff over the Christmas period, so you can probably take away some very important lessons.

Click on the link below to see HR Revolution’s HR software solutions in partnership with breatheHR, which will save you time, energy and money by managing your HR online, giving you access to all of your employee documents, employee holiday planner and appraisal management system from wherever you are.

Bring the summer feeling to your office

When the weather’s warmer and there are – let’s face it – many other things that your employees would rather be doing than sitting in the office, it could be worthwhile to think about how you can raise spirits and inject a bit of oomph back into proceedings. If some employees are away on holiday, you can ensure that those who are left behind aren’t feeling deflated and demotivated.

Your approach here needn’t cost you a fortune, there are many options for you to choose from. You could you treat the office to an ice-cream, or you could contact a nearby personal trainer and ask them to lead an outdoor workout for your staff? Or maybe a lunchtime picnic in a local park, small gestures can make all the difference.

Give your HR processes an overhaul

It’s natural that there will be certain times of the year when you notice a change in productivity. Sometimes, slight fluctuations are unavoidable, and you need to simply do all you can to minimise the impact. If reduced productivity has become a longstanding problem though, it’s time to address the reasons why, and do something about it.

Your people processes and procedures will often provide you with clues, and they can also be the remedy. Is your business suffering as a result of poor management practices? Are you using outdated systems? Are your employees dissatisfied with certain aspects of their roles, or the way in which the business is being operated?

If you would like to discuss any HR issues, please give HR Revolution a call we’d love to help, call us on +44 203 538 5311 or email: info@hrrevolution.co.uk

HR Revolution – www.hrrevolution.co.uk

 

Don’t lose track of who’s in and out of the office this summer

HR Revolution are a gold partner of breatheHR, who provide HR software for growing companies and we couldn’t be happier to recommend them. We love it and our clients do too, but this isn’t just a sales pitch, we want to show you how easy it can be for you to manage who’s in and out of the office over the summer, when the workforce tends to be at minimum strength.

Running a busy business is time consuming enough without having to check spreadsheets for who’s in the office, who’s due to go off, whether you can approve holiday – as you don’t know who else wants holiday!  Why not get technology to do the leg work for you!

Just for the holiday season alone, here’s how breatheHR can help:

Holiday Booking

Most HR Managers agree that holiday booking is the most time consuming aspect of people management, unless it is fully automated. With breatheHR employees can request holidays online at any time through the website or an app.

Holiday Approval

The approval process needs to be quick and easy too. With breatheHR the line Manager (or approver) receives an email with the holiday request, they can easily compare the request with the calendar of all their teams holidays, as well as synchronizing holidays through Outlook or Google Calendars.

Holiday Allowance

Not sure how much leave an employee has left to take? Well how about a reliable holiday allowance calculator? You just choose the holiday rules that apply for each employee (you can have as many as you like), for example full or part time in days or hours and breatheHR calculates it for you, you’ll even find the bank holidays are already in the system.  At any time the employee, manager, or HR user can check how much holiday has been taken and how much is available to take.

This cloud based HR System can do so much more than just organise holidays for you, there’s sickness, appraisals, expenses, employee data review and much, much more.

The best part, if you don’t have time to input all the data to get you started, HR Revolution can do it for you! Why not download the key features guide to the breatheHR software and see how it can really help give you back the time you need to get on with growing your business.

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Too much to do, too little time…

If the subject of this email seems all too familiar and you are overloaded with HR admin? let HR Revolution help you manage your people.

HR Revolution hunted high and low for a solution that would really work with our revolutionary approach to HR and we found it in breatheHR. The proof, if you need it, is that we love it, our clients love it and their employees love it!  We are excited to be a Gold Partner with breatheHR, a fantastic team that we hope to continue to develop with over the next year.

See which package would best suit your business and take the first step in taming your HR chaos.

 

 

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